Office Manager Assistant

    About AID

    Growing Consultant Engineering firm, looking for an experienced HR Generalist & Office Manager Assistant to join our team and work closely with the office manager. The candidate in this role will be responsible for providing HR assistance as well as supporting ad-hoc projects for the engineering team and the overall company.

    Job Description

    · Support HR processes including recruitment, general internal onboarding procedures, training and development, employee relations, and performance review management.

    · Assist in creating job descriptions, job postings, and HR-related documents as needed including but not limited to HR policies, internal procedures and regulations, and other various tasks, activities, and programs for all company employees.

    · Schedule and conduct phone screening of candidates to facilitate optimal interview experience for both the firm and interviewee.

    · Process new hire paperwork and perform orientation.

    · Educate newly hired employees on HR policies, internal procedures, and regulations.

    · Coordinate employee training and development programs, getting necessary budget approval and initiating activities.

    · Assist with creating employee engagement plans.

    · Collaborate with outside vendors, outside management, and employees to maintain CSR standards conscripted by authorities.

    · Maintain employee records and ensure all HR-related files are up-to-date and accurate. Assist in the administration of employee benefits programs.

    · Take appropriate disciplinary action against employees who violate rules and regulations and address employee grievances.

    · Oversee payroll processes including regular and special certified payroll.

    · Provide monthly, quarterly, and annual reports to accounting and finance teams for close.

    · Administers leave of absence including short-term disability, long-term disability, OFLA, and FMLA.

    · Manage annual compliance audits for the company including 401K Plan and assisting with the Worker’s Compensation and SOC audits.

    · Oversees health benefits open enrollment and monthly benefits for new hires and change requests.

    · Submit accurate state and federal compliance survey data on a regular basis.

    · Collaborate with the team on process improvements.

    · Prepare and submit invoices for engineering services.

    · Serve as a point of communication between internal teams and external resources.

    · Assist various engineering groups with the coordination of non-engineering tasks and project administration.

    · Perform other related duties as required and assigned.

    Qualifications:

    · Associate or bachelor’s degree in HR, business administration, or related field preferred.

    · 5+ years of experience in HR and/or Project coordinator/invoicing.

    · Strong knowledge of state and local employment laws and practices.

    · Knowledge of HR principles and practices.

    · Broad knowledge of benefits and compensation programs.

    · Strong written and verbal communication skills.

    · Ability to work independently and manage multiple tasks simultaneously.

    · Strong attention to detail and organizational skills.

    · Proficient with MS Office Suite, QuickBooks & Enterprise is highly desirable.

    · Flexible and able to adapt to a fast-paced environment.

    · Associate or bachelor’s degree in HR, business administration, or related field preferred.

    · 5+ years of experience in HR and/or project coordinator/invoicing.

    · Strong knowledge of state and local employment laws and practices.

    · Knowledge of HR principles and practices.

    · Broad knowledge of benefits and compensation programs.

    · Strong written and verbal communication skills.

    · Ability to work independently and manage multiple tasks simultaneously.

    · Strong attention to detail and organizational skills.

    · Proficient with MS Office Suite, QuickBooks & Enterprise is highly desirable.

    · Flexible and able to adapt to a fast-paced environment.

    To apply, please submit your resume and a cover letter outlining your relevant experience and qualifications to Nathalie Geffrard at ngeffrard@aidpe.com.

    Note: All qualified applicants are encouraged to apply and will be contacted within 5 business days of application. If an applicant does not meet the above criteria, we will keep your resume on file for future opportunities and may contact you for further discussion.

    AID is an Equal Opportunity Employer

    Job Type: Full-time

    Pay: $25.00 – $35.00 per hour

    Benefits:

    • 401(k) matching
    • Dental insurance
    • Health insurance
    • Paid time off
    • Vision insurance

    Schedule:

    • Monday to Friday

    COVID-19 considerations:
    PPE equipment is available to all employees.

    Ability to commute/relocate:

    • Township of Hamilton, NJ 08691: Reliably commute or planning to relocate before starting work (Required)

    Work Location: In person